Category Archives: GHRA Meetings

Minutes of past meetings, and agendas for upcoming meetings.

Minutes Of GHRA Meeting Thursday, 16th November, 2017

Minutes:  General Open Meeting #7

Thursday, 16th November, 2017 (6:45pm)

Small Meeting Place Galley Hill

 

  1. Welcome and H&S – Done

 

  1. Apologies – From Nyomie F, Paul Bartlett

 

  1. Formal approval of previous minutes (available online at GHRA.uk) – Done

 

  1. Items for discussion

 

    1. Report from SSTC meeting – N/A

 

    1. Local activities
      • Tree carving – bench is taking shape but still waiting for the children’s drawings for incorporation into it for completion.  Plus making a timeline plank for the school from the tree (over 200 years old)
      • Coffee mornings – still running on Tuesday mornings
      • Discos & picnics – We have funding to arrange 2 events
      • Open Garden & Counts Competition
      • Interest in setting up a club for helping out (if you need help getting to hospital, gardening, etc)
      • Christmas Events (singing/Santa)
        • We’re proposing to hold the carols on Tue, 12th December, starting ~6pm.
        • We would also like to hold a general rehearsal on Thurs, 23rd November, 7pm, SMP.

 

    1. Funding
      • £400 from MKC (to run 2 events
      • Coffee morning donations (upto £280 ish in total)
      • Money for tree carving has been received (and not paid out)
      • 2x £48 paid for Noose (due to lack of sponsorship currently)

 

    1. Communication
      • “Noose” newsletter
        • Running regularly
        • In the new year we are looking for more sponsorship
      • Website – GHRA.uk
        • Contact details are available on this
      • Raising GHRA awareness
        • E.g. of bookmarks for children to go with Noose to raise awareness of GHRA

 

    1. Problems
      • Trees/leaves/landscaping/pathway/road problems/potholes
        • Letter to Peter Marland:
          • Has been sent in reply to his (about maintenance of the estate).  However we have not had a reply to this.
          • Mick has invited Peter Marland to the next GHRA meeting.
          • Councillor Charlie Wilson is interested in this.
        • There is interest in running a tree-survey (using GHRA funds) to backup requests to the council.
          • Mick says that MKC is about to start a tree survey.
      • Litter picking
        • If you would like to be involved in Litter Picking, please contact David
      • Missing street signs (e.g. Redbourne, Clailey)
        • Sign has been taken away and will not be replaced.
        • Issues raised re lost taxis not being able to collect vulnerable people and so this needs fixing.
        • Cost of doing our own signs for ~£30 each, but there may be problems with putting our own signs up.
        • Mick will raise on the 22nd Nov at the MKC meeting.
      • Other – N/A

 

    1. Cost of refurbishment
      • Draft of letter on concerns regarding the cost.

 

    1. Fullers Slade Regeneration
  • Up to 6 stores high and higher housing density
  • This will have an impact on local resources (e.g. doctors…)
  • At MKC meeting a motion will put forward to have a referendum on the final plan
  • Such a referendum would have the same set up as a local election (but only in Fullers Slade).
  • Turnout figure may need consideration.

 

    1. Visitors
  • Terrie Howey/Red Phoenix
    • Runs a drama club for under 16 year old children at York House, Act Out (Thursday; 6-10 years 4:30-5:30) and Act Up (Thursdays, 11-16 years 5:40-6:40)
    • This includes making a panto.  The children write this.
    • Terrie is keen to encourage additional people from Galey Hill and Fullers Slade.
    • The cost is the same as an afterschool club (£100/year?).  Terrie is also looking to set up a scholarship place.
    • If there are concerns with transport to and from for children Terrie is looking to set something up.  Maybe a walking train.
    • In Feb half-term there will be 2 free half-day workshops to try things out (one in Galley Hill and one in Fullers Slade).
  • Colin Harmsworth (JCAC)
    • Apologises but cannot make the meeting.

 

    1. GHRA is one year old!!!
  • Thank you for your involvement!

 

  1. Any other business

 

Local events:  17th Dec School concert, free to all

Local event:  Quiz on the 18th November

 

  1. Dates of next meetings:

 

General Meeting Committee Meeting
16th November 14th December
18th January 15th February
15th March 19th April
17th May 21st June
19th July 16th August
20th September 18th October

Minutes of GHRA Meeting 19th October 2017

Galley Hill Residents Association

Minutes: Committee meeting #7Thursday, 19th October (18:45) Small Meeting Place

We built this city….!

  1. Welcome and H&S – Done
  2. Apologies – Paul Bartlett, Debbie X, Paul F and Peter Barry
  3. Formal approval of previous minutes
    1. Done
    2. Minor Changes (New Vice Chair elected not selected)
  4. Items for Discussion
    1. Financial update
      1. Tree carving (£1,500 grant received)
      2. Events (£400 grant received)
        1. £80 will go to insurance for events from this (100 people in SMP)
        2. What will be the first event we run?
          1. GHRA 1 year anniversary (November)
          2. Christmas Carols
          3. Summer event (but next year)
          4. Disco
      3. Coffee morning (£30)
      4. Possible donation via Liz Gifford (£300)
        1. Suggestions for use include: (1) newsletter sponsorship; (2) mural for Galley Hill’s History around the Large Meeting Place; (3) official stamp for GHRA; (4) other suggestions welcome
      5. In the pipeline:  £400 (outcome unknown currently)
    2. Tree carving
      1. Carving has not yet happened; Sally will talk to School about finalising a plan; tree-carver has shown images of similar work
      2. Likely to be started in half-term
      3. An offcut will be donated as a timeline plaque for the school
      4. Publicity around this (newspaper, newsletter, Town Crier, Look East, photos)
    3. Communication
      1. Response to emails: Complaint
        1. We are not replying to email apparently
        2. Please response quickly.
        3. Copying everyone on the committee in helps avoid problems if one person misses it.
      2. Noose
        1. Hasn’t been printed this month due to lack of sponsor
        2. Committee agrees that if no comments on a draft are received in 7 days, the newsletter will go to print.
        3. Court reps will now also be added to the editorial circulation list for checking the newsletter.
      3. This month the noose will be paid for by GHRA as there is no sponsor.  (Approval was also granted to pay for a second unsponsored newsletter)
    4. Anti-Social Behaviour
      1. Incidents have been reported.
      2. Paul Bartlett has been looking into this. Suggestion made that all parties involved work together to promptly resolve rather than passing problem from one to the other.
    1. Neighbourhood Watch

Milton Keynes Neighbourhood Watch invited scheme co-ordinators to their AGM in the Civic Offices on Saturday the 14th of October.

DPT attended and saw presentations from Chief Inspector Neil Kentish TVP and MKCouncil Safer MK http://www.safermk.com/ Colin Wilderspin

MKNHW want to expand within communities and SaferMK want to incorporate Community resilience.

Colin Harmsworth of JCAC (who also attending the meeting) has asked GHRA if he can attend our next public meeting to introduce this charity and its aims as they intend to provide community training that will help community resilience.

DPT also attended meeting in Wolverton on Tuesday evening to see a new Community Forum being introduced by TVP. The purpose of the Community Forum is to bring together, at a local level, the right organisations and members of the public to tackle the top community safety priorities identified through consultation.

      1. MK NW AGM attended by David – There was a discussion of crime in MK
      2. There is interest in having a community disaster planning
      3. Training may be available for First Responders – there will be a presentation about this at GHRA’s next (November) GHRA.
    1. GHRA Official Response
      1. To Peter Marland – MK Council says that the parish council must do the work instead.  It was agreed that a reply needs to be drafted.  GHRA and Mick and Paul should be obviously copied in on our reply.  GHRA would like to express their displeasure with this disengagement.
      2. To SSTC Town Hall (Council Offices) Refurbishments – it is understood that the £290k cost is to be covered by the parish council; there is concern that this cost will be passed onto local residents via an increase in local tax rates.  A vote was carried for GHRA to send a letter to the parish council stating that there is ‘concern about possible impact on increasing local tax rates’.
    2. Inspiring involvement of more GH residents
      1. Give gifts to children at Christmas with GHRA info on to raise awareness.  200 children at South Site School.  Ideas include pens, pencils, book marks,
      2. Christmas carol event may raise profile of GH and our residents association.
      3. Possible future NAG (Neighbourhood Action Group) may be set up.
      4. Do we want to run a survey?
  1. AOB
    1. Estate maintenance
      1. GHRA and Pastor K to look into talking to the council on having maintenance.
    2. Event: 1st Anniversary Party at Conservative Club – Mick to organise.  Some level of ticketing (can be free) to confirm numbers will be needed.
    3. Event:  Carol Singing (check doesn’t clash with SS Church).  Look into police permission.
    4. Notice board (Thursday 8:30 a.m.) will actually be moved.
  2. Next Meeting
    1. 16th November

Minutes of the GHRA meeting 21/9/17

Galley Hill Residents Association

Minutes: Committee Meeting

Thursday, 21st September, 2017 (18:30) Small Meeting Place

 

Welcome and H&S

Nyomie welcomed everyone.

 

Attendees

Nyomie Flecknell, Paul Flecknell, Roy Adams, Sue Tichmarsh, Douglas Tichmarsh, David Tavener, Paul Randall, Gill Millar, Janet Randall, Debbie Styles, Mick Allsopp, May Gray, Helen Bowlt (MK Library) Rob Gifford (SSTC), Paul Catherine and Peter Bolton, Sue Fitch, Pauline & Colin Wiginton, Shirley & Ian Leigh, Richard Eaton, Karen & S Huszla, J & B Collison, Mary O’Keeffe.

 

Apologies: Joy Sumner

 

Formal approval of previous minutes (available online at GHRA.uk)

There were no issues raised and the minutes were approved.

 

Items for discussion

 

New Vice Chairman

Roy conducted the ballot and asked the audience if they wanted to ask the candidates any questions before voting, there were none. The outcome of the vote was in David Tavener being selected.

 

Future meeting dates

We set dates for future meetings every third Thursday of the month with a starting time of 18:45 and to retain alternate public & committee meetings? Sec to advise Pastor of actual dates.

 

Tree-carving/bench

Roy advised funds now in our bank account and he is meeting with Sally , Nyomie, & carver in Stony on Tuesday. Mick subsequently confirmed his attendance.

 

Local activities

Our coffee morning is now well established and is modestly contributing to our funds. Other activities are in planning and will move forward when insurance cover has been established.

 

Financial

Roy confirmed our application to MKC for a grant of £400 is approved and payment is eagerly anticipated. We have an additional £400 application pending approval. Roy handed out a financial breakdown showing “trading” to date and confirmed our balance to be £1681.68, £1500 of that being out aside for the tree carving.

 

Communication

Doug confirmed that all our outlets (Noose, Friends of Galley Hill Facebook, www.GHRA.uk) were up to date and running smoothly, when asked the audience confirmed they approved of the Noose and its content.

 

We had contemplated leaving the SSTC Notice board where it is due to licensing cost. Mick indicated that the license would not apply after all.

 

Problems

Trees/leaves/landscaping

Antisocial parking

Pathway/road problems

These were basically covered by letter to the Council Leader Peter Marland who did not accept our invitation to attend. The letter and his reply were available in the meeting for those interested to take and read. GHRA will draft and agree a response to Mr Marland’s reply in due course and keep you informed of progress. Anyone wanting to read these documents please get in touch.

 

SSTC Refurbish Project

At 19:15 Nyomie handed over the floor to Rob Gifford and Helen Bowlt (SSTC & MK library) to present their Town Hall refurbishment plans.

 

There were an interesting exchange between the audience and Rob. Rob pointed out that the building was 40 years old and required some attention, a member of the audience replied that Galley Hill was 45 years old and also needed attention.

 

Rob indicated that to fund the redevelopment they would need to increase local taxes by around 5% (at the coffee morning on Tuesday he quoted between 5% & 10%).

 

Q1 How will the decision be made

R1 Rob. subject to public approval the item will be discussed at the 16th of November Council Meeting and again on the 3rd Tuesday in January at another Council Meeting.

 

Q2 If plans go ahead what provision will be made for library services during the refurbishment?

R2 Helen. The mobile library is available

 

Q3 is Bletchley funding their library refurbishment

R3 Helen. Developers section 106 is funding it and this will also apply to some of the Stony funding.

 

Q4 is it correct that the Library funding could be terminated by MKC at any time leaving the Stony taxpayer without a tenant who is currently contributing c£6000 per annum?

R4 Rob. Yes.

 

There was a lot of interest in this topic but Nyomie had to thank Rob and terminate the question and answer session to enable us to conclude our meeting.

 

Any other business

Doug announced that the school was undertaking repairs/painting this weekend and anyone wanting to volunteer would be welcome.

Friday the 22nd September 16:00 to 20:00

Saturday the 23rd September 09:00 to 18:00

 

At 20:00 the meeting was closed & Nyomie thanked everyone for attending.

Update On Meeting Held on 21/9/17

The first thing we would like to say is THANK YOU. We really want to thank everyone who attended the meeting on Thursday 21/9, the turnout was one of the biggest so far. We also want to say a huge thank you to Mick Allsopp as he steps down from his role as Vice Chairperson to concentrate more on helping to improve Galley Hill through his role as our local Councillor, thanks for helping us to get set up, thanks for his work with the Stony Stratford Town Council to get our residents association recognised, and thanks for his continued support.

The meeting itself was packed, the committee all arrived early (with apologies from Joy Sumner who had work commitments) to get through the stuff which needs to be agreed or discussed among ourselves, and thanks to a rather muted Nyomie (Chairperson), who was suffering with a bad throat, we managed to get all of the other stuff out of the way in time to announce our vote for a new Vice Chairperson, with choices of Dave Tavener or Paul Flecknell, both of whom are invaluable assets to the GHRA.

While people were cogitating over who to vote for we heard from our Treasurer, Roy, who has been beavering away on the finances and arranging the tree carving in place of Mick. Roy informed us that we have the £1500 tree carving funds securely in our account ready to pay the carver. We have also been granted £400 from local council funds which is in the process of being transferred to our account to be used for some of the events being planned. The Tuesday coffee mornings have also added to our total fund, and we have raised over £100 (full figures will be made available on our financial statement soon) from all activities.

We then counted the votes and it was a bit of a surprise landslide win for Dave Tavener to be our new Vice Chairperson, with 20 votes for Dave and 3 for Paul. So congratulations to Dave, but Paul will be continuing in his role as events coordinator so all is not lost.

We then heard from our visitors from Stony Stratford Council and Milton Keynes Library Service on the ongoing plans for the library building in Stony Stratford. They explained how the building was going to be refurbished and the library may be moved to the first floor, while the ground floor would be used for offices and an open area which may be rented out. These proposals are still in negotiation and this meeting was used as part of the ongoing consultation process. For those who weren’t at the meeting and want more details of the plans you can find them at the Stony Stratford Town Council website. 

There was a Q and A session regarding the plans for the library building, and several points were raised by attendees. Concerns which were raised included

  • Access to the first floor by less able bodied people
  • How money was being raised for the refurbishment
  • If the library service closes the Stony library then how is it to be funded in the future as it also serves as offices for the Stony Stratford Town Council.

These points were discussed and are to be taken into account as the plans progress. We will keep you informed as the consultations continue.

The meeting was brought to a close by Nyomie, minutes will be available to view here as soon as they are agreed to be acceptable.

Thanks to all who support the GHRA from all of The Galley Hill Residents Association Committee.

Reminders

We have so much going on that it’s difficult to know where to start, so we will start with the tree carving news. We have secured the funding for the tree carving, to turn the fallen tree near the park into a bench. We are working with Stony Stratford Town Council, who are helping to arrange the tree carver, and St. Marys St. Giles school to get ideas from local children on how it should look.

On the subject of the school, they are looking for volunteers to help paint the school interior, do some odd jobs and move a shed for them. If you are willing to help and available on Friday 22nd September from 4pm to 8pm (or any time in between) or Saturday 23rd between 9 am and 6pm then please come along and pitch in.

We also have our public meeting on Thursday 21st September from 7pm at the Small Meeting Place (above the shop). We will be asking for people to vote on who our next Vice Chair should be as Cllr Mick Allsopp stood down from the position earlier in the year.

We also have some guests from Stony Stratford Town Council coming along to the meeting to talk about their plans for the library building in Stony Stratford. This is part of their ongoing consultation on their proposed refurbishment of the building and you can have your say on Thursday.

Finally a quick reminder that our coffee mornings are still happening every Tuesday between 10 am and 12 at the Small Meeting Place. Everyone is welcome for coffee, biscuits and a chat.

We hope to see you at any or all of the above events, from all the Committee of the Galley Hill Residents Association.

Minutes of GHRA Meeting 18th August 2017

Minutes:  Committee Meeting #6

Thursday, 17th august, 2017 (7pm)

Small Meeting Place Galley Hill

 

Welcome and H&S

Nyomie welcomed our two visitors PCSO Tina Lewington and SSTC Chairman Joan Walker MBE

Attendees: Nyomie Flecknell, Roy Adams, Douglas Titchmarsh, David Tavener, Paul Randall, Gill Millar, Janet Randall, Debbie Styles, Mick Allsopp, May Gray, V Harrison, Tina Lewington, Joan Walker MBE.

Apologies: Vicky Wiginton, Joy Sumner

Formal approval of previous minutes (available online at GHRA.uk)

There were no issues raised and the minutes were approved.

We deviated from the posted agenda to hear from our two guests.

The meeting started with Nyomie asking Tina four questions which had been submitted in advance. abbreviated replies in italics

  1. are we going to have more police presence on GH?

Tina replied that unfortunately that would not be the case

  1. what is being done about crime taking place on GH?

Tina replied that this was just a spike and that Police were reliant on community cooperation to resolve.

  1. what can we do to reassure people worried about the rise in crime

Police do their best to attend events like this to reassure people by increased contact

  1. what is causing the crime wave on GH?

as stated earlier it’s just a typical spike and we need to be vigilant and report crime

Nyomie and attendees thanked Tina for her time and providing the feedback and reassurance we sought. Tina then left the meeting to resume her duties.

David T requested the meeting adopt GHRA proposal for individuals to use CCTV and speed camera software as there had been no objections from the newsletter survey. With no objections from the meeting we will proceed.

Mick introduced SSTC Chairman Joan Walker MBE and invited her to address the meeting. Joan wanted to return to clear up some misunderstandings that had taken place during the previous Council meeting held at the SMP. Joan described how the council works, what they can and cannot do and how their hands are tied by strict procedures.

Nyomie thanked Joan for attending and clarifying the Council’s position and everyone looks forward to working with SSTC in the spirit of mutual appreciation & goodwill

We then returned our attention to the formal agenda.

Discuss up-coming committee position changes (Chair, vice-chair, events)

Nyomie mentioned that there were two nominations to date but that we did need people from the estate to seriously consider volunteering to help their friends and neighbours. The pay is lousy but job satisfaction is high.

Set dates for coming meetings

Mick was asked to contact Pastor Kumi and try to arrange a further year of the third Thursday every month in 2018 with the meeting starting earlier at 18:30.

Tree-carving/bench

Roy has had funding confirmed, some final paperwork to complete and get the school children involved in design with artist/carver.

Local activities

Coffee mornings. Proceeding well and to be mentioned in next SSTC Newsletter with open invitation.

Discos & picnics

Open Garden & Counts Competition

Milton Keynes at 50

Christmas Events (singing/Santa)

Funding

Roy is pursuing other sources, all donations welcome, our bank details are on the web site.

Communication

“Noose” newsletter: Please let us have articles or items you would like included

“Friends of Galley Hill” Facebook page

Notice board: this will apparently require an £80 license to relocate!

Website – GHRA.uk

Problems

Trees/leaves/landscaping

David T mentioned that several initiatives had been blocked by MK Council without reasonable explanation. The outcome of the brief discussion was to invite the council leader Peter Marland to our next meeting to explain why. David was tasked with producing a letter inviting Mr Marland to the meeting.

Any other business: none

Dates of next meetings:

General Meeting Committee Meeting
21st September 19th October
16th November 14th December

Updates On This Weeks Meetings (SSTC & GHRA)

What a week for the GHRA and the people of Galley Hill, with two meetings in one week held in the small meeting place above the shop. The first meeting was of the Stony Stratford Town Council (SSTC) on 18th July 2017, and represented the first time the council have met at Galley Hill since the GHRA was formed. We asked for people from Galley Hill to attend to show the Councillors that we care what is happening to our area, and you did it! The public area of the meeting place was full, and mostly with residents of Galley Hill, so thank you all for turning up.

During the 15 minutes of public questions we had some Galley Hill residents ask some questions of the SSTC including the following

  • What is being done about the roads and Red routes around Galley Hill with regard to potholes and bumps from tree routes.
  • What can be done about the residents who are antisocial, and leave rubbish outside their properties for the whole week before collection day etc.
  • Speeding and parking around the area, and particularly the local school
  • What can they do to help with regard to overgrown trees and bushes.
  • Councillor for Galley Hill, Paul Bartlett, was asked by our Chairperson, Nyomie, to meet with herself and Mick Allsopp when he is in the area to discuss him getting more involved with the GHRA to liaise with them to discuss local concerns.

Unfortunately their answers were probably not what we would like to hear, with most being referred to the Milton Keynes Council or the MK Parks Trust. There was some hope though as they are looking at adding extra funds for path weeding (MK Council have cut this from 3 times yearly to once a year and SSTC are looking to fund an extra time) but that may incur an extra council tax hike. They are also looking to purchase a speed detecting and warning sign which can be moved around the areas under SSTC control, which could be used around Galley Hill at times.

I don’t think the SSTC Councillors were used to having so many people at a meeting, and didn’t take kindly to being interrupted during their portion of the meeting., which had to be stopped on more than one occasion to allow the public to speak, and when they were asked to speak up so their citizens could hear what they were discussing.

The GHRA public meeting on Thursday 20th July 2017 was also very well attended, as has become the norm for these meetings, and thanks go out once again to those who attended and raised the issues and possible solutions as appropriate.
Following the usual Health and Safety briefing and introductions we heard a report from Mick Allsopp on the SSTC meeting mentioned above. Mick was his usual passionate self, and gave a good account of what was discussed for anyone who hadn’t been there, and added his own positive outlook to the proceedings. Mick pointed out that the SSTC do work very hard for the area, but also get frustrated at how long some things take to deal with, and the reductions in funding which affect local services.

Also on the agenda were

  • Moving the noticeboard, which has been agreed in principal for a while but is awaiting the permit which requires funding.
  • The Vice Chair position which was due to be voted on has had to be put back to the next public meeting in September (21st Sept at the Small Meeting Place) this was because of a lack of volunteers and because some committee members were unable to attend
  • In a shock announcement Nyomie Flecknell announced her intention to step down as GHRA Chair, which also throws the vote into disarray as we will need both a Chairperson and Vice Chairperson.

It was noted that the coffee mornings are going very well, and that a few Stony In Bloom awards were given out for gardens in Galley Hill, so well done to all who received an award, and let’s see if we can get even more next year.  The issue of speeding and parking was brought up and the SSTC sign (see above) was mentioned in response.

The GHRA Treasurer, Roy Adams, gave an update of the current funds held by the GHRA. The figures were encouraging and should be in the minutes which will be posted here as soon as we have them prepared. Roy has been working hard behind the scenes, and applied for grants from the Council of £400 to fund some events later on, and also another of £1,500 for the tree carving which has been discussed previously.

Events were discussed, with a previously proposed Gardens and Courts competition postponed until next year as we have missed the best part of the year for gardens. Due to funding issues and insurance requirements the proposed disco and picnics have been placed on hold possibly until next year too, with some feeling that maybe we were too ambitious in our first year (but ambition leaves us something to aim for too). A carol singing event is still on the cards for anyone wishing to help organise it, or sing for an evening or two in December around the courts of Galley Hill.

Overall both meetings were mainly positive, and well attended by GH residents. The GHRA needs your help to find new committee members to fill the Chair and Vice Chair roles, please get your nominations in by 21st August for a public vote to be held during the meeting on 21st September 2017.

Thank you if you managed to read this far, and a big thank you for all your support, GHRA would not exist without it.
The Galley Hill Residents Association committee members.

Minutes of the GHRA Committee Meeting No. 5 15th June 2017

Minutes: Committee Meeting #5

15th June, 2017 (7pm)

Small Meeting Place

People

Present Absent
Committee:

NF: Nyomie Flecknell (Chair/Clailey)

JS: Joy Sumner (Secretary)

MA: Mick Allsopp

PF: Paul Flecknell

DoT: Doug Titchmarsh

RA: Roy Adams (Treasurer/Cottesloe)

DaT: David Tavener (Creslow)

Pete Barry

Anne Davis

Nora Reidy

Adam Elsworth

Committee:

Order of Business

  1. Welcome and H&S– done
  2. Apologies– done
  3. Formal approval of previous minutes – done
  1. Committee Reports/Update on Actions and Items for discussion
    1. New Items
      1. Licencing – license application being discussed
      2. Antisocial behaviour – Discussions ongoing with SSTC.
      3. Neighbourhood watch – General positive response. Signs have gone up. More members are always welcome. Coordinated by DaT.
      4. Local GH issues – GH and GHRA are keen to engage with SSTC and MKC on issues relating to GH.
      5. SSTC rate increase – Parish Council has raised rates 7.5% and yet no one has complained. JS/NF to write official note expressing concern and hoping it isn’t setting a precedent for following years.
      6. Attendance of Town Councillors linked to GH – Interest expressed in Councillor Paul Bartlett attending GHRA events.
      7. Procedure for discussing and agreeing actions between meetings – Email contact to set up meeting – 3 committee members are sufficient to make decisions. Decision must be reported by email to rest of committee.
      8. (Security) cameras on estate – Interest due to burglary. Depends on whether others object. If no objections, then cameras can go up. Notices are needed to identify this.
      9. Motorcycle noise – it has been noted that motorcycles have been riding back and forth on the estate is late afternoon/early evening. This has been reported to the police.
      10. Council Wall Repairs – DaT proposed a scheme which is currently being pursued by the SSTC Deputy Clerk on GHRA behalf.
    1. SSTC meeting
      1. Trees/leaves/landscaping – The last tree maintenance for the estate was a long time ago, and this will be raised at the next council meeting. (Adam to speak on this to the Parish Council)
      2. Pathway/road problems – This may be possible to tackle in the medium term if we act as a community. (Debbie to speak on this to the Parish Council)
      3. Other – Rubbish put outside at the wrong time (consistently). The fire-brigade has been contacted, but this isn’t currently considered a fire hazard. (Nyomie on behalf for Mrs Reidy to speak on this to the Parish Council)
      4. Want to encourage GH residents to attend.
    1. Local activities
      1. Discos & picnics – September Event (but the insurance is only for 100 people).
    1. Communication
      1. “Noose” newsletter- Next newssheet is ready for printing. Has been okayed by committee. Doug has volunteered to act as deputy editor; supporting Dave.
      2. School newsletter will carry a note about GHRA.
    1. Problems
      1. Speed limit and traffic control – New technique for recording speed will be trailed. Newsletter is asking for resident association. It is also noted that the signs for ‘30’ have gone from one of the GH entrances.
      2. Request for new road sign requesting ‘no ball games’ on Bunsty.
    1. Insurance/Funding
      1. Sources? Insurance is important now. Zurich is £80 and can be done (for one year, but for a max. of 100 people per event). Committee approved this use. Roy is going to sort it out.
      2. MK council has us on their residents’ association website and funding will be arranged. We are currently ‘white’ with them.
    1. Defining role of committee
      1. Progress with GHRA registration – Done
      2. Code of Conduct approval
  1. Confirmation of next meeting dates

General Meeting Committee Meeting
20th July 17th August
21st September 19th October
16th November 14th December

SSTC meeting on 18th July @ SMP

Abbreviations

AGM annual general meeting

AOB any other business

GH Galley Hill

H&S health and safety

SSTC Stony Stratford Town Council

TBC to be confirmed

 

Actions

Action On? Date Set Update
Request an additional dog bin at the Galley Hill/Fullers Slade boundary where there is currently no bin. If possible, this should be at a suitable height for wheelchair users. Committee 16/03/2017 On going
Look into getting additional litter bins. Committee 16/03/2017 Quote for bins has been given. Action currently closed until funds can be raised.
Coffee morning (Tuesday 10-12) volunteers wanted. GH residents 16/03/2017 On going
Investigate the possibility of advertising the coffee mornings in the shop window. Committee 16/03/2017 Carried over
If you are interested in submitting an article for GH newsletter, Noose, please get in contact via the website. GH residents 16/03/2017 This action repeats – our first newsletter has been successfully delivered
Invite PCSOs to one of the coming meetings. Committee 16/03/2017 Done.

PCSOs have attended GH coffee mornings

Discuss registering GHRA with the council Nyomie F 2016-11-30 Done
Find volunteers for court reps Dave T 2016-11-30 On going
For General Meeting of GHRA, make a list to see if there is interest in a children’s club Nyomie F 2016-11-30 Carried over
Talk to Sue about the potential for using the school in the summer Nyomie F 2016-11-30 Carried over
Investigate possible funding for a GH party for MK’s 50th. Mick A

And Paul F / Social Sub-Committee

2016-11-30 Carried over
Book meeting rooms Mick 2016-12-07 Done – standing action
Add actions of previous committee meetings to GHRA website Joy/Doug 2017-02-27 Done – standing action
Look into possibilities and application process for the national lottery Roy 2017-02-27 Carried over
Arrange a ‘social’ GHRA email address Doug/Paul 2017-02-27 Carried over
Add link to YourMK on the GHRA website Doug 20/04/2017
Get correct text from Roy to add to minutes Roy/Joy 20/04/2017 Done
Add details for Resident Involvement Meetings to website David 20/04/2017
Raise issue with parking/blocking access to houses with council clark Mick 20/04/2017
Need article for Town Crier – This one will be based on Coffee morning Roy/ Mick/ Nyomie 20/04/2017
Look into alcohol related issues around GH David 15/06/2017
Note to SSTC from GHRA regarding rate increases Nyomie/Joy 15/06/2017
Arrange Zurich insurance (depending on GHRA bank balance) Roy 15/06/2017

 

 

Appendix: Outstanding Points for Discussion at Later Meetings

    1. Local activities
      1. Coffee mornings
      2. Open Garden & Counts Competition
      3. Milton Keynes at 50
      4. Christmas Events (singing/Santa)
    1. Communication
      1. “Friends of Galley Hill” Facebook page
      2. Notice board
      3. Website – GHRA.uk
      4. Documents for SSTC website
      5. Documents for SSTC ‘Town Crier’
    1. Problems
      1. Trees/leaves/landscaping
      2. Antisocial parking
      3. Pathway/road problems
      4. Problems with local street lighting not working
      5. The state of the local park/playground area
      6. Blocked drains near to the shop leading to local flooding
      7. Need for more dog bins on the estate, especially near the footpaths
      8. Bins, in particular the problems with using bags that can be easily torn and early placement at the kerbside
      9. Abandoned cars on the estate
      10. Potholes
      11. Cleaning – Also linked to volunteer cleaning?
      12. Redbourn Road sign is missing
    1. Insurance/Funding
      1. Bank Account

 

GHRA Meeting Report Thursday 15th June 2017

The first thing to say about the meeting was that everyone was pleased to see Mick Allsopp there. For those who don’t know already, our local councillor and outgoing vice chair of Galley Hill Residents association, Mick, had another heart attack a couple of weeks ago and was hospitalised. He has once again bounced back and was in tremendous form for the meeting, so much so that at one point several of us were concerned at his level of enthusiasm and tried to get him to settle back for fear of further setbacks!

The meeting had an uncertain start as the small meeting place hall was filled with another group of people, eventually an executive decision was taken to use the kitchen area for our meeting as we weren’t expecting a huge number to attend as it was a committee meeting. That was also a bit of a misjudgement as several court reps also turned up, which despite the cramped conditions was very welcome as it shows the people of Galley Hill do care and the Residents Association does have strong support.

The meeting started with the usual H&S blurb about fire exits and evacuation etcetera, then moved swiftly to the Any Other Business portion of the proceedings to get that set aside quickly.  The items discussed were

  • the new application for a License to sell alcohol by the Peri Peri take away in Barford
  • Antisocial behaviour in several of the local courts and any action which could help to settle disputes
  • Neighbourhood watch scheme which has been enthusiastically received
  • Concerns over the possibility of Galley Hill becoming a listed area
  • Stony Stratford Town Council rate increase and if they go unchallenged does this pave the way for ever larger increases?
  • The possibility of other Councillors representing Galley Hill turning up to meetings and being more visible to the people they represent. (the point at which Mick Allsopp became worryingly vocal and passionate giving us all cause for concern)

The committee has also recognised that more could be done between meetings to speed up some decisions by using email and smaller meetings to discuss and action some of the more minor details. Motorcycle noise, vulnerable residents and security cameras were also briefly discussed with more in depth discussion to follow.

The reason it had been decided to move AOB to the front and get it put to bed as quickly as possible so the matter of raising issues at the upcoming SSTC meeting could be discussed. This is important as it is the residents chance to grab the attention of the local Council and get any problems aired with a view to getting some assurances of action from the Council. 3 people are to stand up and state the case for the following issues to be addressed:

  1. Adam to speak on the issue of trees needing cutting back and leaves being left on the ground creating a slip hazard in the Autumn.
  2. Debbie to bring up the poor maintenance of the pathways and Red Routes around GH
  3. Nyomie to speak on behalf of Mrs Reidy on poor waste management by neighbours in the area leaving rubbish bags out at the wrong times.

Following the organisation of these much appreciated volunteers we moved on to the possibility of a disco taking place in September. So far we are in agreement that this needs planning but we need funds to purchase the necessary public liability insurance to cover the event. Once again Dave has pulled together an issue of the Newsletter which will be printed and delivered soon. Speed limits and dealing with those who blatantly disregard them was also discussed along with some possible alternatives to speed bumps to slow down repeat offenders but not inconvenience everyone in the area.

Full details will be available in the minutes which will be posted soon but we did have a little time to discuss that the GHRA is now recognised by the MK Council and we have been added to the list of Residents Associations on their website. The next meeting will be on 20th July 2017, two days after the SSTC meeting, both of which will be held in the small meeting place above the shop and which we would like as many residents of Galley Hill to attend.

As always, thanks for your support.
The Committee Of The Galley Hill Residents Association.

Minutes Of Meeting 18th May 2017

Here are the minutes of the meeting of the GHRA held on 18th May 2017, compiled by GHRA Secretary Joy Sumner

Minutes:  General Open Meeting #5

Thursday, 18th May, 2017 (7pm)

Small Meeting Place Galley Hill

 

People

Present Absent
Committee:

NF:  Nyomie Flecknell (Chair/Clailey)

JS:  Joy Sumner (Secretary)

MA:  Mick Allsopp

PF: Paul Flecknell

DoT: Doug Titchmarsh

 

See sign-up sheet for other attendees

Committee:

RA:  Roy Adams (Treasurer/Cottesloe)

DaT: David Tavener (Creslow)

 

 

Order of Business

 

  1. Welcome and H&S – done

 

  1. Apologies– done

 

  1. Formal approval of previous minutes (available online at GHRA.uk) – done

 

  1. Items for discussion

 

    1. Local activities
      1. Coffee mornings – These are running and attendance is good
      2. Discos & picnics – This is being delayed until we have insurance, which the committee is currently investigating
      3. Open Garden & Counts Competition – Looking for signs of interest
      4. Milton Keynes at 50 – In June there will be many events taking place, however GH is 50 in five years’ time, which will be when we run events.  The local head teacher is keen to get engaged in different events.

We are also looking at getting a memorial bench.  There have been promising meetings with SSTC.  There are also questions about having local children in a competition to design the bench.

      1. Christmas Events (singing/Santa) – Carried over until next meeting.

 

    1. Funding – We now have a bank account, so we can officially apply for grants.

However, we need to apply for grants which require particular activities.

 

    1. Communication
      1. “Noose” newsletter – Attendees all said that they received this.  We received compliments in it.  We are hoping to build this up over time and are also keen to attract sponsorship.  Any events about local events or events that local people are volunteering will be gratefully received as short articles.
      2. “Friends of Galley Hill” Facebook page – About half of attendees have signed up.
      3. Notice board – This is being very slow to move – however the town clerk is looking into this.
      4. Website – GHRA.uk – This is kept up to date and also has a calendar with upcoming events.  It also has a web-form to contact the council.  Minutes are kept on the website.  (If you cannot access the webpage, copies of the minutes will be available at the meetings for you to look though.)

 

    1. Problems
      1. Trees/leaves/landscaping – The last tree maintenance for the estate was a long time ago, and this will be raised at the next council meeting.  (Adam to speak on this to the Parish Council)
      2. Antisocial parking – This is a long-standing problem and there may not be a quick fix, however the parking makes it difficult for people to access their homes, road-sweepers to remove leaves (preventing clogged drains), etc.
      3. Pathway/road problems – This may be possible to tackle in the medium term if we act as a community. (Debbie to speak on this to the Parish Council)
      4. Other – Rubbish put outside at the wrong time (consistently).  The fire-brigade has been contacted, but this isn’t currently considered a fire hazard. (Nyomie on behalf for Mrs? to speak on this to the Parish Council)

Loud music out of hours has also been raised by several people.

If you have problematic/anti-social issues, please keep a note.  This can then be raised with the parish council.

Speakers please come to the June committee meeting so that they can discuss this.

 

  1. Any other business

Mick has stepped down as vice-chair of GHRA (after 6 months of teething for GHRA), but will remain as our liaison officer to SSTC.

 

There will be an election for vice chair in 2 months’ time (July meeting).  Please stand!  The nominations will be open for the next month (until 15th June committee meeting).  Voting will then take place over the following month until the next open meeting (20th July).  Nominees statements will be posted on the GHRA.uk website.  Votes can either be made in person at the July meeting or via email to the committee before the July meeting.

 

Next parish council meeting will be at Galley Hill (on 18th July, 7pm at the small meeting place above the shop).  All local councillors will be here.  Please save the date and come along to meet them all.  However, for this to work, volunteers to speak for the whole estate on specific items will strengthen the case.  We would like volunteers to do this.  Ideally we will have 3 questions.

 

The 2017 street map of Milton Keynes now how Galley Hill back on the map.  Thanks to Mick and Mr Robert Gifford.

 

Garage on Lambert Court was broken into – if you have any information, please get in contact with the police.

 

Reminder to complete Neighbourhood Watch forms.

 

  1. Dates of next meetings:

 

General Meeting Committee Meeting
15th June
20th July 17th August
21st September 19th October
16th November 14th December

 

Other Key Meetings

Event Date
Parish Council Meeting at GH! Tue, (18th) July at 7pm

(Galley Hill Small Meeting Place

 

 

Abbreviations

AGM annual general meeting

AIM added in meeting (not on original agenda)

AOB any other business

FSRA Fullers Slade Residents Association

GH Galley Hill

GHRA Galley Hill Residents Association

H&S health and safety

MKC Milton Keynes Council

SSTC Stony Stratford Town Council

 

Disclaimer:  Every attempt has been made to make this document a true and representative recording of events.  If you have a concern about the content, please contact the committee as soon as is reasonably practical.

Actions

Action On? Date Set Update
Request an additional dog bin at the Galley Hill/Fullers Slade boundary where there is currently no bin.  If possible, this should be at a suitable height for wheelchair users.

 

Committee 16/03/2017 On going
Look into getting additional litter bins.

 

Committee 16/03/2017 On going
Coffee morning (Tuesday 10-12) volunteers wanted.

 

GH residents 16/03/2017 On going
Investigate the possibility of advertising the coffee mornings in the shop window.

 

Committee 16/03/2017 Carried over
If you are interested in submitting an article for GH newsletter, Noose, please get in contact via the website.

 

GH residents 16/03/2017 This action repeats – our first newsletter has been successfully delivered
Invite PCSOs to one of the coming meetings.

 

Committee 16/03/2017 Carried over